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Emailing Athletes & Leads



Ready to start communicating with your Athletes? Do you need to learn how to email them individually or en masse? Well, you're in the right place! This article covers everything you need to know about emailing athletes & leads!


In this article, we'll cover:

Note: Clients have the ability to opt-out of your Mass Emails through the Notification settings in their account. This is a setting that needs to be adjusted from the client's account if they have unsubscribed from your emails.


Emailing Athletes/Leads Individually



  1. Go to People > Athletes/Leads
  2. Find the lead/athlete you wish to email and open the Athlete Profile
  3. Click on the 'Actions' drop-down menu and choose 'Send Email', or click directly on their email address in the purple bar at the top
  4. Enter a Subject and content for your email
    • Email content can include images, videos, links, styled fonts, etc.
    • Optionally add an attachment
  5. Click Send

Note: Emails are stored in Wodify and can be viewed any time the lead/athlete record is opened. All activities, including emails, are transferred when a Lead is converted to an Athlete. You can find all of this activity in the Activity History tab of the athlete profile.


Mass Emailing Athletes/Leads



  1. Go to Communication > Mass Emails
  2. Click + New Email in the top right corner
  3. Determine who should receive your email
    • If you are in a multi-location environment, choose the location of the athletes you wish to email
    • Choose the default programs related to athletes you wish to email
    • Optionally choose to include leads in this message
    • Optionally choose to include inactive athletes in this message
    • Active, On-Ramp, Suspended, and Inactive athletes are able to receive these mass emails
  4. Enter your email subject and content
  5. Add any images to the body of the email by clicking on the image icon (mountains and sunset portrait) on the email editor
  6. Determine when to send your email
    • 'Send Now' will send the email within the next 15 minutes
    • 'Send Later' will send the email at your selected date/time. You can edit an email that is 'Scheduled' for later
  7. Click 'Send Now/Save'

Note: All mass email messages are logged as activity on the athlete's activity history.


Email Signatures




  1. Go to Communications > Settings > Click on the 'Email Signatures' Tab
  2. Ensure that you are on the 'Location Signature' tab
  3. Upload/change your Email Signature Logo
  4. Customize the 'Email From Label' to the name of your Gym
  5. Add your email signature content
    • Go to Advanced Editing > Placeholders to add custom fields from Wodify2021-02-10_12-40-29__1_.gif


More Information:

TIP: Wodify Blueprint Course - Sending Emails to Your Members or Advanced Email Communications

You can also use Wodify's Conversations feature to communicate with Athletes, which you can learn more about here: Managing Conversations

If you need any additional assistance with emailing Athletes & Leads, feel free to reach out to us at


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