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Before you are able to start charging drop-in clients on the Coachboard or Online Sales Portal, you will need to configure your Drop-in session template. 

In this article, we will cover:

• Setting up Your Drop-in Membership Template
• How to Edit your Drop-in Automated Email Templates
• How to Enable Drop-in Reservations and Payments on your Online Sales Portal

Setting up Your Drop-in Membership Template

Here we'll walk you through configuring your Drop-in fee. 

To configure your Drop-in Session: 

1. Go to Wodify Admin > Classes > Memberships > Session Templates
2. On this list, click Drop-in
3. Session Details:
   
   • Brief Description: Enter a brief description of your Drop-in which will be displayed in the online sales portal
4. Payment Methods: 
   • Enable Drop-In Payments on the Coachboard: allows you to accept payment in person from a Drop-In
   • No Charge Available on the Coachboard: Toggle this on if you want staff to waive the Drop-in fee for visitors
5. Fees: 
   • Tax: select a tax rate from the picklist
   • Non-Wodify Athlete Drop-in Fee: configure your standard drop-in fee
   • Wodify Athlete Drop-in Fee: You can also offer a specialized rate for clients who are current members at another Wodify gym - or keep these two rates the same.
6. Click 'Save '

How to Edit your Drop-in Automated Email Templates

Wodify provides two automated email templates that are triggered when a client signs up for a Drop-in on your Online Sales Portal. This is a great place to include special class instructions or directions to your facility. 

• If you choose to customize these messages, be sure to not adjust the fields listed in closed brackets [], as these fields pull directly from your Wodify environment. 

To Edit Your Drop-in Email Templates:

1. Go to Wodify Admin > Classes > Memberships > Session Templates
2. On this list, click Drop-in
3. Scroll down towards the end of the page to view the two Email Template tab 

• Initial Email - Sent immediately after a client purchases a Drop-in session. 
• Follow-Up: Attended Email - Sent shortly after the session that the client attended. 

How to Enable Drop-in Reservations and Payments on your Online Sales Portal:

Setting your Drop-in live on your Online Sales Portal, will allow clients to view which classes are available, sign a waiver (if enabled), and checkout and pay all before entering the facility. 

To Enable Drop-in on your Online Sales Portal:

1. Go to Wodify Admin > Gym > Sales Portal
2. Check to enable Drop-in
3. Then, click 'Edit'
   
   
4. Select the Programs Associated with Drop-In Availability
5. Select the Classes Available to Drop-In Reservations
6. Pay Later at the Gym: (Optional) Allow Drop-ins to pay when they enter the facility
   • It is good to note that we do not recommend this option as they will be reserved for the class without payment information yet on file for their class booking.
     
7. Click 'Save'

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More Information

Now that you've configured your Drop-in, check out these help article for the next steps:

• How do I create leads from Drop-ins?
• How do I know which classes are available on my online sales portal for Drop-Ins and Free-Trials?
• How do I link items from my Online Sales Portal to my website?

Tip: Wodify Blueprint Course: Drop-ins and free trials
If you need any additional assistance with setting up your Drop-In, feel free to reach out to us at support@wodify.com.