GDPR - Right to be Informed

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The Right to be informed:

  • Individuals have the right to be informed about the collection and use of their personal data. This is a key transparency requirement under the GDPR.
  • You must provide individuals with information including: your purposes for processing their personal data, your retention periods for that personal data, and who it will be shared with. We call this ‘privacy information’.
  • You must provide privacy information to individuals at the time you collect their personal data from them.
  • If you obtain personal data from other sources, you must provide individuals with privacy information within a reasonable period of obtaining the data and no later than one month.
  • There are a few circumstances when you do not need to provide people with privacy information, such as if an individual already has the information or if it would involve a disproportionate effort to provide it to them.
  • The information you provide to people must be concise, transparent, intelligible, easily accessible, and it must use clear and plain language.

At Wodify, We've updated our Privacy Policy so it is clear and transparent regarding individual data rights, how we use individual data, and third party processors of the data we collect.  To view the latest version of our privacy policy, you can visit: https://www.wodify.com/privacy-policy

We also encourage our gym owners that operate in the EU or do business with EU customers to issue their own privacy policy to members, drop-ins, participants, etc and share it any time you collect data from them.

Your Privacy Policy can be added in Wodify by taking the following steps:

  1. Login to Wodify Admin > 'Documents' > 'Waivers'
  2. Click 'Templates'
  3. Click 'New Waiver'
  4. When you create this new waiver, you have the option to create a brand new template.
  5. Name the Waiver ‘Privacy Policy’ and choose the information that would like to make mandatory from the athletes
  6. Paste or type your Terms into the available text box
  7. View and edit the email template that is sent to athletes notifying them that they have an un-signed waiver that will need to be signed.
  8. Choose the programs that the specific waiver is associated with.
  9. Save this as 'Published' or 'Draft' (if you do not want your athletes to have the ability to sign this Privacy Policy)
  10. Before clicking 'Save,' click Preview to view your newly created Privacy Policy
  11. Once any necessary edits have been made, click 'Save'  

NOTE: If this is the first time creating a Privacy Policy it will ask if you would like to send a notification for all athletes who have access to this specific program. If you edit this Privacy Policy after it has been signed it will also prompt you to re-send the updated Privacy Policy to those athletes who have signed the original.

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