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How do I Deactivate a Location?


In the case that one of your locations closes or you choose to split it into its own environment, there are tasks that you as an admin will need to complete in order to deactivate the location. 

Please reach out to if you are looking to deactivate one of your locations and we can help you through the process.

  1. Void any unpaid invoices that reference this location of sale
  2. Deactivate or change the location of sale for any memberships attached to this location
  3. Change the default location for any athletes that have this location listed as their default location
  4. Delete any recurring classes attached to this location
  5. Delete any future WODs attached to this location
  6. Remove this location availability for any created service
  7. Adjust the Public Whiteboard Setting


Void unpaid invoices

1. To void unpaid invoices in bulk you can navigate to the Financial > Invoices > All Tab



2. Add a Filter for the location you are wanting to deactivate, filter the invoice status as "Unpaid", and be sure to set the rules engine to ALL of the following



3. Select All of the Invoices and hit Bulk Actions > Void



Deactivating Memberships

  1. Navigate to Reporting > Athletes > Athletes and Membership details and change the location in the drop-down to the one you are looking to deactivate and sort it by membership name2020-08-19_13-45-30__1_.gif
  2. Click into each athlete's profile that has a membership applied on it and either deactivate the membership by hitting Deactivate or you can choose to change the location of sale of the membership if the athlete is remaining at a location that will not be deactivated (See point 3). Edit__Buzz_Lightyear__2020-08-19_13-49-21.pngEdit__Advanced_CrossFit_Unlimited__2020-08-19_13-50-25.png
  3. To change the location of sale, you'll need to first make sure that the payment plan of the athlete within the membership template is enabled for the location you are looking to switch it toEdit__3_CrossFit_Classes_a_Week__2020-08-19_14-01-11.png
  4. Once you have verified this, you can click into the Athlete's membership and adjust the location of saleEdit__3_CrossFit_Classes_a_Week__2020-08-19_14-02-38.png


Change Default Location

1. Navigate to People > Athletes > All > Athletes


2. Filter the athletes by the location you are looking to deactivate


3. Select all of the athletes and change their default location to a different location


Deleting Recurring Classes

1. Navigate to Classes > List > Recurring Classes



2. Filter the list by the location you are looking to deactivate


3. Click into each recurring class and click Delete


Remove Future WODs

1. Navigate to WOD > List


2. Filter the List for the location that you are looking to deactivate


3. For any WOD that is scheduled for today or a future date, click into it, remove unclick the location, and hit save


Remove Service Availablity

1. Navigate to Appointments > Services


2. Click into each service that is available at the location you are looking to deactivate and toggle off the availability button


Public Whiteboard

1.Navigate to Gym > Web integrations 


2. Change the default location setting to a location you are not looking to deactivate:


3. If this feature is not enabled, hit enable, and then adjust the default location setting. You can then disable the feature again after you make this change. 


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