If you are a 2 location gym that is using 2 separate Wodify environments you have the option to merge into one environment. In this scenario, Wodify will need to work with both owners to verify if anything is changing with the merchant/business account, determine which environment will become inactive, and determine a date for the athlete transfer.
IMPORTANT: This is an involved process, so please know that this can take anywhere from one to two weeks dependant on the information and nature of the transfer. If you would like to merge a location into your environment, please reach out to support@wodify.com at your earliest convenience so we are able to give you an estimate of this process for your account!
In this scenario, Wodify WILL:
- Initiate a Secure Payment Method Transfer request when applicable
- Manually transfer athletes on a pre-determined date agreed upon by both admins
- Deactivate the original environment once the last Wodify invoice is successfully paid
- Disable your automatic billing from the old environment on a pre-determined date
In this scenario, Wodify will NOT:
- Assign member plans to the transferred athletes
- Provide admin access to the new owners for the previous environment
- Export reports or information from the previous environment
- Re-create waivers or contracts in the new environment
- Add or re-create retail products in the new environment
- Transfer or cancel any active reservations
- Disable any existing settings, including website integrations, SMS messaging, mass emails, automated emails, memberships
- Be responsible for any unpaid invoices prior to the go-live date of the new environment
- Be responsible for any failed transactions that do not attempt to re-run once the processor information has been removed from the original environment
- Stop any payments from processing in the old environment
Once the athletes have been transferred, the new owner will need to:
- Re-collect payment information if a payment transfer was not completed
- Re-assign member plans
- Have athletes sign new waivers and membership contracts
TIP: Please consider disabling the following features in the soon-to-be-deactivated environment during this transition:
- Automated Emails
- Unpaid Invoices
- Class Reservations, including no-show and late cancellation fees and emails
- Payroll
- Auto-Canceling classes
- WOD Integration
- Online Sales Portal
- SMS keyword
IMPORTANT: Please consider taking these items with you before the environment is made inactive:
- Any Athlete Reporting
- Any Attendance Reporting
- Any Financial Reporting
- WOD List
- Recurring Class Schedule
- Any Waivers & Contracts
- Retail Product Information
- Anything else you'll find useful or will want to preserve before the 'old' location is deactivated
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