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Creating a New Coach

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How do I create a new coach?

To set up a new coach, please follow these steps:

  1. Create their profile
  2. Assign them “Coach” permissions
  3. Set them up in Payroll (only if using Payroll)

Create the Coach’s Profile

First, the coach needs a profile in your Wodify environment. If the coach already has a profile, feel free to skip ahead.

To create a new profile:

  1. Click People
  2. Click Athletes
  3. Click the + New Athlete button Athletes.png
  4. Enter their info
  5. Click the Create & Edit button Athletes.png

This will take you into their profile so you can set their permissions.


Assign Coach Permissions

Now that the coach has a profile, they’ll need the right permissions to do all of the awesome stuff coaches do.

To assign Coach permissions:

  1. Open the coach’s profile
  2. Click the Profile tab Edit__Demo_Name_.png
  3. Scroll down to Rolls & Permissions
  4. Check the box next to Coach Edit__Jack_Donaghy_.png
  5. Click the Save button

If you are NOT using Payroll, you’re all set! You can assign the coach to classes, and they’ll be ready to roll.

If you ARE using Payroll, however, our last step will be to set up the coach’s Payroll settings.


Set the Coach Up in Payroll

If you’re using Payroll, you'll need to configure the coach's payroll settings before assigning them to a coach to a class.

To set a coach up for payroll:

  1. Click Payroll
  2. Click Setup Payroll
  3. Click into a Position (Assistant Coach, Head Coach, etc.) Setup_Payroll.png
  4. Click the Edit button next to the program you'd like to assign the coach to
  5. Click the Add Employee dropdown Edit_Payroll_Position_Program.png
  6. Select the coach
  7. Set their rate for the program
  8. Click the Save button Edit_Payroll_Position_Program.png

 

Please repeat the steps above for each program the coach will be coaching and for each Position (Head Coach, Assistance Coach, etc.) they'll fill.

 

And that should do it! You can now assign coaches to classes, and they'll be good to go.

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