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Coach sign-ins create a reliable timecard trail tied directly to the classes your coaches actually worked, so Payroll pay periods reflect accurate per-class or per-hour coaching time with minimal manual tracking.

Pre-requisite pro-tip

To track a coach’s timecard through class sign-ins, the coach must be:

• Configured in Payroll under the correct Position, and

• Assigned to the class under that Payroll position.

If you are tracking time for staff who are not paid based on classes (e.g., interns, front desk, janitorial), use the Hourly Only Employees approach instead. 

Step-by-step how to

Timecard functions in Kiosk

1. Open the Coachboard for the class.

2. In the left-hand menu, locate the Coaches widget (it appears under the Sign-In widget when a coach is assigned to that class under a Payroll position).

3. When the coach is present, select the circle next to the coach’s name to sign them in.

4. Enter the coach’s password to confirm the sign-in.

5. If the coach will not be present, select the three dots next to the coach’s name and choose Cancel assignment to remove them from the class.

Important notes

• Coaches assigned to a class who do not sign in will receive email notifications indicating they are missing a class sign-in.

• Coaches can be paid per class coached or per hour coached (based on the scheduled class length).

   

Timecard functions in Simple Sign-In

1. Open Simple Sign-In.

2. Find and open the coach’s class from the list.

3. At the top of the class roster, select the coach’s Sign-In button to sign in for that class.

    

Timecard functions in the Wodify Mobile App

1. Open the Wodify Mobile App using a staff login with coach access.

2. Navigate to the class the coach is scheduled to coach.

3. Open the class roster/management view and complete the coach sign-in for that class.

Coach No Shows

Coaches are given the full day to sign in for class and are marked as a no show at midnight.

1. Navigate to Financial > Process Payroll
2. Select the payroll period from the dropdown menu
3. Locate the No Show Count column, and click the number of the one you wish to forgive
4. Click the checkmark under Sign In, and then Save

Scribe

FAQs

Why don’t I see the Coaches widget in Kiosk/Coachboard?
The Coaches widget only appears when the coach is set up in Payroll and assigned to that class under a Payroll position.

My coach received a “missing class sign-in” email, but they weren’t supposed to coach. What should I do?
Remove the coach from the class by selecting the three dots next to their name in the Coaches widget and choosing Cancel assignment. This prevents no-show sign-in notifications for that class.

Does this track coaches paid by the hour?
Yes—if the coach is paid per hour coached, their tracked time is based on the scheduled length of the class they sign in for.