This is available on Subscription Tiers: 

Accelerate, & Ultimate

Why This Matters

Payroll Settings is where you enable payroll and configure your pay schedule for your gym. Getting this right upfront ensures your pay periods align with how you actually run payroll for your staff, and unlocks the ability to create pay rates, assign them to employees, and manage pay periods going forward.

Prerequisites

Only Admins and Managers can access Payroll Settings. Enabling payroll is required before you can create pay rates, assign them to staff, or run pay periods.

Step-by-Step Instructions

Enable payroll

1. Navigate to Financial > Payroll > Settings > Setup.
2. In the Payroll Setup section, confirm the payroll status shows Off.
3. Click Edit to open the Edit Payroll Setup modal.
4. Toggle the payroll switch to On.
5. Configure your pay schedule (see below).
6. Click Save.

Once payroll is enabled, the Payroll and Pay Rates tabs become active and you can begin creating pay rates and managing pay periods.

Configure your pay schedule

Inside the Edit Payroll Setup modal, select your pay frequency and set when your pay periods begin and end.

• Weekly — Pay periods run every 7 days. Select the day of the week your pay period ends (Monday–Sunday).
• Bi-Weekly — Pay periods run every 14 days. Select the day of the week.
• Twice a Month — Pay periods run twice per month. Select a start date (1st–28th or Last Day). The system automatically calculates the second date by adding 15 days. If you select the 14th, 15th, or 16th, the second date defaults to Last Day.
• Monthly — Pay periods run once per month. Select a date (1st–31st or Last Day).

After selecting your frequency, use the date picker to set your Initial Pay Period End Date. This determines when your first payroll cycle starts and establishes the cadence going forward.

Edit your pay schedule

1. Navigate to Financial > Payroll > Setup.
2. Click Edit to open the Edit Payroll Setup modal.
3. Adjust the frequency, day, or date as needed.
4. Click Save. A confirmation dialog will appear since changing the schedule affects pay periods.

Note: Changing your payroll timing starts a new pay period on the date of the change. This may result in a shortened pay period during the transition.

Disable payroll

1. Navigate to Financial > Payroll > Setup.
2. Click Edit.
3. Toggle the payroll switch to Off.
4. Click Save.

Note: Disabling payroll does not delete your existing pay rates or pay period history. If you re-enable payroll later, your pay rates will still be available.

Scribe

FAQs

Q: "Can I change my pay frequency after I've already processed pay periods?" A: Yes, but the change only affects future pay periods. Any already-processed pay periods remain unchanged. A new pay period begins on the date of the change, which may result in a shortened transition period.

Q: "What happens to my data if I disable payroll?" A: Your existing pay rates, pay period history, and employee pay configurations are preserved. Disabling payroll simply stops new pay periods from being generated.

Q: "Does Wodify actually process payments?" A: Not yet. Payroll in Wodify is a tracking and calculation tool. Payroll Pro, which will include payment processing, is scheduled for release by end of 2026.