Why This Matters

Pre-requisite Pro-Tips

More details on this feature can be found in our Customize Mobile App Navigation guide.

Wodify does not provide barcode scanners directly. If you would like to purchase a barcode scanner for your business, here are our recommendations:

• Amazon Link to Suggested Scanner #1
• Amazon Link to Suggested Scanner #2

Step-by-Step How To Create a Retail Product, Create a Retail Product via Barcode, Using Barcodes for Retail Sales, and Enable Mobile App Sales

Creating a Retail Product

1. Go to Retail > Products and click + New Product.

2. Product Details: Enter the product name, description, and upload an image.

3. Product Organization: Select the Product Type, Vendor, and Revenue Category.

4. Options: Enable if the product has variations (e.g., size, color). Choose the option type and add all option values.

5. Variants: (Shown when options are enabled) Add Price, Cost per Unit, SKU, Barcode, and Quantity (if tracking inventory).

6. Price: (Shown when no options exist) Add Price, SKU, Barcode, Tax Rate, and enable “Require a shipping address” if Shopify is connected.

7. Inventory: Choose whether to track inventory, select available locations, and enable the option to sell at zero or negative quantity if needed.

8. Availability & Distribution: Select whether the product is visible and available for POS and Self-Service at each location.

Creating a Retail Product via Barcode

In Retail > Products, there is an option to create a product: 'Create from Barcode', which is also accessible from New Product page! This will open a ‘Create from Barcode' Modal:

• If a barcode is scanned, ‘next’ should be automatically clicked.
• If a barcode is manually entered, user has to manually click ‘next'

If a barcode matches, data is retrieved and displayed with mappings and checkboxes. Check the box to import it into the Create New Product screen. The following can be imported:

• Product Name
• Vendor
• Product Type
• Image
• Description
  • The following fields are considered ‘Product Description Extras’. They should be, by default, unchecked and collapsed.
  • If checked, these fields will be formatted and entered into the product’s Description field.
    • Nutrition Facts
    • Ingredients
    • Features
    • Length
    • Width
    • Dimensions
    • Weight
    • Contributor
    • MPN
    • Release Date
    • Model
    • ASIN
• Attributes > New Option
  • Certain attributes should create new options, with the available attribute as the option. (i.e. Option: Size > Value: 24oz)
    • Size
    • Color
    • Flavor
    • Gender
    • Pattern
    • Multipack

• Users can manually override/edit if necessary. Populated fields are editable in case data is incorrect, incomplete, or too many characters.
• When ‘Next' is clicked, the selected values should populate into the correctly mapped fields on the New Product screen.

After importing the product, all required fields must still be inputted to save the product, such as Revenue Category and Price. Once this is saved and added to POS, products can be added to cart via a barcode scanner.

Add Barcodes to Retail Products

1. Go to Retail > Products and open the product you want to update.

2. If the product has no variants:

   • Scroll to Inventory, click into the Barcode field, and scan the product.

   • The numeric code will populate automatically.

   • Click Save.

3. If the product has variants (size, color, flavor, etc.):

   • Scroll to Options.

   • For each variant, click its Barcode field and scan the matching product.

   • Confirm the code appears and Save.

Once saved, the product is ready for POS barcode scanning.

Scan Products at Checkout

1. Open Point of Sale (9-square icon > Cart).

2. Scan the barcode of any product being purchased.

3. Look for the green “Item added to cart” confirmation.

4. Repeat for additional items and complete checkout.

If you see a red “No product with that Barcode found” error:

• Ensure you scanned the full barcode.

• Check the product for multiple barcodes (only one can be used in Wodify).

Create Custom Barcodes

For items without manufacturer barcodes (e.g., custom apparel), you can generate your own.
We recommend using Avery.com, though any barcode-creation software works.

If using Avery:

1. Create an Avery account and click Start Designing.

2. Choose your label size (we recommend Template 5160 – 1" × 2⅝").

3. Select a blank template.

4. In the left menu, go to More > QR Codes and Barcodes > Add Barcode.

5. Manually enter each product or variant barcode.

6. Save your designs for reprinting later.

7. Choose to print yourself or have Avery print and ship the labels.

   • If printing at home, always test on regular paper first.

For more information, you can visit Avery.com - How to Create Your Own Barcodes

Enable the Buy Tab

1. Go to Web & Mobile > Mobile App and add it as a Navigation Item:

• Bottom Tabs: Always visible for quick access.

• Side Menu: Visible when clients open the menu in the top-left corner.

Enable Products for Mobile Retail

1. Mobile Retail is OFF by default for all locations.
2. Go to Retail > Products in Wodify Core and update each product’s Mobile App and Self-Service settings.

• Mobile App ON + Self-Service ON: Product is visible and purchasable in the app.

• Mobile App ON + Self-Service OFF: Product is visible but not purchasable.

• Mobile App OFF: Product does not appear in the app (Self-Service toggle hidden).

Enable Purchase Notification Emails

1. Go to Communication > Automated Emails > Retail Purchase Notification. You can choose which events trigger notifications:

• Point of Sale

• Point of Sale – Self-Service

• Mobile Retail

You can also choose who receives these emails:

• Admins

• Managers

• All Staff Members

FAQs

1. What can I sell through Wodify’s POS system?
   • You can sell both physical products and services. Products can also include variants such as size, color, or flavor.
2. Why isn’t the Self-Service toggle showing for a product?
   • The Self-Service toggle only appears when the Mobile App toggle is ON. If the Mobile App is OFF, Self-Service is automatically hidden.
3. Can I create barcodes for items that don’t have them?
   • Yes. You can generate your own barcodes using tools like Avery.com or other barcode-creation software, then scan those barcodes into Wodify the same way you would with manufacturer codes.
4. How do I receive email notifications for product purchases?
   • Enable notifications under Communication > Automated Emails > Retail Purchase Notification. You can turn on notifications for: Point of Sale, Point of Sale – Self-Service, and Mobile Retail, then choose who should receive the emails (Admins, Managers, Staff).