Marketing Email Templates help you standardize recurring communications so you are not rebuilding the same email from scratch every time. With reusable, on-brand templates, your team can move faster while keeping client, lead, and staff messaging consistent and professional across every send.

Pre-requisite Pro-Tip

Optional Tip:  Set up Connected Domains & Emails so your templates send from your business’s email/domain instead of the default wodifymail.com.

Step-by-step how to

Creating and managing templates

Use templates to build a library of reusable email layouts and content your team can pull from in seconds.

1. Open the Templates area

   1. In Wodify Core, go to Communication > Templates to view and manage your gym’s templates.

2. Create a new template from scratch

   1. Click Create Template.

   2. Build the template using the same editor you use for Marketing Emails (drag & drop or rich text).

   3. Remember:

      • Templates do not include recipient selection or sending information. These are chosen at send time in Marketing Emails.

      • You can add attachments to a template; those attachments will automatically be included in any Marketing Email created from that template.

      • Use Preview and Send Test to confirm everything looks correct before publishing.

      • Add tags to categorize templates (e.g., “Leads,” “Members,” “Staff”) so your team can find them quickly.

3. Set template status (Draft vs. Published)

   1. By default, new templates are saved in Draft status.

   2. When you are ready for others to start using the template, change its status to Published so it appears in “From Template” pickers when building Marketing Emails.

4. Create a template from an existing Marketing Email

   1. From the Marketing Email list:

      • Go to Communication > Marketing Email.

      • Click the three dots (…) next to an existing Marketing Email.

      • Select Save As Template.

   2. From within the Marketing Email editor:

      • Open the Marketing Email.

      • Click Actions > Save As Template.

   3. In both cases, Wodify creates a new Template in Draft status based on that email’s content. You can then edit and publish as needed.

5. Create Rich Text templates (optional)

   • If you prefer simple, text-based emails, click the Rich Text header at the top of the editor and build your template there. Rich Text templates follow the same Draft/Published behavior as drag & drop templates.

      

Using templates

Once you have templates in place, you can use them to spin up new campaigns or refresh existing Marketing Emails.

Creating a Marketing Email from a template

You can start from a template in two ways:

1. From Templates

   1. Go to Communication > Templates.

   2. Locate the template you want to use (search or filter by tags if needed).

   3. Click Actions > Use in Marketing Email.

   4. This opens a new Marketing Email pre-populated with the template’s content and attachments; you then configure recipients, subject, and send options.

2. From Marketing Emails

   1. Go to Communication > Marketing Emails.

   2. Click Create Email > From Template.

   3. In the sidebar, choose from your Published templates (Draft templates do not appear here).

   4. Select a template to create a new Marketing Email using that layout and content.

In both paths, the template acts as a starting point: once the email is created, you can customize its content further without changing the original template.

Applying a template to an existing Marketing Email

If you already have a Marketing Email drafted and want to swap in a template design:

1. Open the Marketing Email you want to edit.

2. Click Actions > Use Template.

3. Choose the template you want to apply.

4. Confirm the action. Wodify will:

   • Overwrite the existing email content with the template’s design and body content.

   • Keep the sending information, including segments, subject line, send time, etc.

Use this when you want to keep who you are sending to and how, but completely refresh the message layout.

Template Library

If you are not sure where to start, the Template Library gives you pre-built layouts curated by Wodify.

1. Go to Communication > Templates.

2. Click Template Library.

3. Browse and preview the available Wodify-built templates.

4. When you find one you like, click Add to My Templates:

   • This copies the template into your gym’s Templates list.

   • The Created By value is set to the admin who copied it.

   • There is no live connection between Library templates and your copies—changing one will not change the other.

Note: The Template Library will continue to be updated over time. If you have ideas for generic templates that would help other businesses, email support@wodify.com with your suggestions.

Saved Rows

Saved Rows let you reuse individual content blocks (like headers, footers, or complex content sections) instead of entire templates. They work in both Marketing Emails and Workflows Emails.

Always use Preview to ensure placeholders and personalization behave correctly—some placeholders work differently between Marketing Emails and Workflows.

To create a Saved Row

You can create Saved Rows in two ways:

1. From an existing email or template

   1. Open a Marketing Email or Template in the Drag & Drop Editor.

   2. Hover over the Row you want to reuse.

   3. Click the Save icon in the top-right corner of the Row.

   4. Name the Saved Row so your team can recognize it later.

2. From the Saved Rows page

   1. Go to Communication > Templates > Saved Rows.

   2. Click Create Row.

   3. Build the row layout in the editor and save it for reuse.

To edit a Saved Row

1. Go to Communication > Templates > Saved Rows.

2. Click the Saved Row you want to update.

3. Make your changes and save.

4. Remember: changes do not retroactively update emails where this row has already been used. They only apply the next time you insert this Saved Row into an email.

To use a Saved Row

1. Open a Marketing Email or Workflow email in the Drag & Drop Editor.

2. Click the Rows tab in the editor.

3. Change the filter from Empty Rows to Saved Rows.

4. Drag the desired Saved Row into your email where you want it to appear.

This lets you maintain consistent branding (logos, headers, footers) and complex layouts without rebuilding them every time.

Scribe

FAQs

Do templates include my recipients and sending settings?
No. Templates only store the email content, layout, and any attachments you added at the template level. Recipient segments, send times, subject lines, and other sending settings are configured in the Marketing Email itself at send time.

If I change a template, will it update Marketing Emails that already use it?
No. When you create a Marketing Email from a template (or apply a template to an existing email), the content is copied into that email. Future edits to the template will not change emails you have already created or sent. This is similar to how Template Library copies behave—your versions are independent of the originals.

What’s the difference between Marketing Email Templates and Workflow email templates or Saved Rows?

• Marketing Email Templates are used when building one-off or scheduled Marketing Email campaigns under Communication > Marketing Emails.

• Workflow email templates are defined inside Automations and power automated communication.

• Saved Rows are reusable content blocks that can be dropped into both Marketing Emails and Workflow emails, but placeholders may behave differently—so always preview before sending.